> ## Documentation Index > Fetch the complete documentation index at: https://docs.ardoiseeduc.com/llms.txt > Use this file to discover all available pages before exploring further. # HR & Payroll > Staff, contracts, hourly-paid staff hours, payroll and salary advances. The payment method and destination are recorded for payroll and journal entries. Selecting bank transfer or Mobile Money does not automatically execute a bank/operator transfer. Make the agreed payout and record actual execution; do not confirm a payment that did not happen. This page concerns Ardoise School in the OHADA scope, subject to enabled modules and permissions. School, school accounting and payroll are not offered in Austria. Check local requirements; CountryConfig does not certify compliance. This module is part of **Ardoise Enterprise** - see [Subscription and pricing](/en/plateforme/abonnement). The staff list itself (adding people, roles) stays free; it is the payroll cycle that is Enterprise. ## Permanent and hourly-paid staff Every member of staff has a contract that is either **permanent** (fixed monthly salary) or **hourly-paid** (paid by the hour). For hourly-paid staff, only **confirmed/approved** hours count towards the payroll calculation - an hour that has been entered but not yet validated never enters a payroll cycle. ### No staff member without a contract A contract is created automatically for every member of staff, whatever route they arrive by: the founder's "create staff access" screen, a provisioned account, or a candidate accepted through recruitment. The creation form asks for the employment terms (contract type, salary) while the person doing the hiring still knows them. The salary can be left empty until it has been decided - but payroll then **refuses** to generate a payslip for that contract, rather than producing a zero payslip. An unset salary is a pending decision, not a salary of zero. The same rule applies to an hourly-paid contract with no hourly rate. ## Payroll cycle Payroll separates three responsibilities: the accountant **prepares**, the founder **decides**, the accountant **executes**. The person who prepares a payroll run cannot authorise it alone. An hourly-paid member of staff (or whoever enters on their behalf) records the hours worked. Hours are confirmed/approved before they can enter a payroll cycle. The accountant generates the payroll run for the period. The **founder** validates the run: they decide who is paid and who is not. Once the run is validated, the accountant pays each payslip and its accounting entry is posted. The founder can **delegate** the decision right to a named person (a director, for example). It is a permission granted to a person, not to a role: granting it to one director gives nothing to any other. Everyone sees only the buttons that match their authority: the validate button appears only for a decider, the pay button only for a payer. ## Paying a salary A salary is paid in one of three ways, chosen per person rather than per cycle - a school can transfer to its teachers, pay one member of staff by mobile money and another in cash, all in the same cycle: Handed over at the school. MTN MoMo or Moov Flooz, to the number held on the staff record. To the account held on the staff record. A non-cash payment is refused if no bank account or Mobile Money number is on file for that person - otherwise the money would be recorded as sent with nowhere to go. The payslip records how it was paid and where. ## Salary advances A member of staff can request a salary advance. The **founder** (or a delegated decider) approves or rejects it. Once approved, it is paid out - in cash, by mobile money or by bank transfer - and the payout is recorded. It is then deducted automatically from the next payslip. Only an advance that has actually been paid out is recovered from a payslip: nobody has salary withheld for money they have not received. ## Leave Leave requests follow a simple circuit: request, approval (or rejection), balance tracking. The social contribution (CNSS) and tax withholding (IRPP) rates applied to payroll are configurable per school, but the values shipped are only starting values. Check them with your accountant before relying on them for an official filing. This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.