This page concerns Ardoise School in the OHADA scope, subject to enabled modules and permissions. School, school accounting and payroll are not offered in Austria. Check local requirements; CountryConfig does not certify compliance.
This module is part of Ardoise Enterprise - see Subscription and pricing.
Fee schedule
A fee structure is defined per level and per school year, split into instalments (Registration, 1st instalment, 2nd instalment, and so on), each with its own amount and due date. When a pupil is enrolled, an invoice is generated automatically for each instalment.Collection
The accountant or the cashier collects a payment against one or more invoices - a parent can settle in one go for several children or several instalments.Cash
Collected directly at the counter, entered by the cashier.
Mobile Money (MTN MoMo / Moov Flooz)
The parent pays from their own phone, through the FedaPay account the school configures itself - this
tuition money never passes through Ardoise.
Fee waivers
An invoice can be waived: a merit scholarship, a hardship case, a staff member’s child. The waiver is done from the collection screen, on the invoice concerned, with a mandatory reason - a waiver without a stated ground would be indistinguishable from an accounting error. Ardoise records who waived, when, and why, and displays it on the invoice.- Only the Founder (or someone to whom they have delegated this right) can waive an invoice. The Accountant and the Secretary collect payments, but do not decide to forgive the school’s revenue.
- A partially paid invoice can be waived: the school keeps what was already paid and forgives the remainder.
- An invoice already settled or already reversed by a credit note cannot be waived.
A waiver is final and removes the invoice from outstanding receivables: it no longer appears in the accountant’s ageing report as a debt to chase.
Expenses and suppliers
Purchases from a supplier (restocking the canteen or the library, for example) are recorded as a supplier invoice, with their own payment tracking - independent of tuition fees.Accounting compliance status (SYSCOHADA)
Ardoise follows the SYSCOHADA chart of accounts (the OHADA accounting system) for its entries. As things stand:Every accounting entry is balanced (debit = credit) and can never be modified or deleted once validated - a correction always goes through a reversal (an opposite entry), with both remaining visible in the journal.
Tuition fees paid in advance for a future period are progressively recognised as revenue over the term they cover, rather than booked in full on the day of payment.
The minimal treasury system is supported for small schools: revenue is then recognised on collection, without spreading. The normal system remains the default choice. See Configuring accounting.
Employer social charges are booked separately from the employee’s share, in their own expense account.
Statutory rates (CNSS employee and employer share, IRPP) are configurable per school: the values shipped are only starting values, to be adjusted for your country.